Proposal for Spring Congress

Proposal 001

LYMEC Spring Congress, April 05.-07., 2019 in Brussels

Author: LYMEC Bureau


Status: [  ] accepted [  ] rejected [  ] transferred to: ___________________________

The Spring Congress may decide:

1Code of Conduct

2Code of Conduct

3Introduction to LYMEC

4LYMEC, European Liberal Youth, is a pan-European organisation dedicated to the promotion and

5strengthening of liberal and radical values in Europe. LYMEC is composed of liberal and radical
6political youth and student organisations based in European countries, as well as of young
7European individuals subscribing to the principles and values of Liberalism and Radicalism. The
8aim of LYMEC is to strengthen cooperation among the community of young liberals and radicals
9and channel our combined efforts towards building a better and more liberal political, social and
10economic environment for all Europeans.

11Aims and objectives of the Code of Conduct

12In all our activities we embrace and underline the liberal values of freedom with responsibility,

13and tolerance and equal rights. The main aim of this Code of Conduct is to ensure a safe,
14inclusive environment based on equality and mutual respect and to encourage full and
15democratic participation in all the bodies and events of LYMEC. We condemn and reject any
16behaviour, offline or online, that may prevent the full participation and may bring damage to the
17respect and dignity of any person that volunteer or work in the organisation or participate in
18events, with particular reference to discrimination, sexual or emotional harassment, humiliation,
19prejudice, segregation, stereotype or violence.

20This Code of Conduct applies to any individual participating in any offline or online activity of

21LYMEC, as well as to the staff and elected representatives of the organisation, also when
22representing LYMEC externally.

23General Principles

24As advocates for fruitful cooperation among young people from all around Europe, LYMEC

25rejects and condemn any kind of violence and discrimination, as the ones based on:

  • 26Age[1]
  • 27Citizenship
  • 28Disabilities or impairments of any kind
  • 29Education and socio-economic background
  • 30Ethics and values.
  • 31Gender including sex, sexual orientation, gender identity or gender expression
  • 32Language
  • 33Physical appearance
  • 34Race including colour, nationality, ethnic or national origin
  • 35Religion, belief, faith or non-belief

36LYMEC requires that the behaviour of any individual participating in any offline or online activity

37of the organisation or representing LYMEC externally must be coherent with the these values
38and promotes an inclusive atmosphere and an accessible environment in the organisation and
39enforces non-violent communication. LYMEC has a zero tolerance approach to any kind of
40discrimination, threatening behaviour or violence, including but not limited to bullying,
41degradation, harassment, verbal, non-verbal, physical or non-physical humiliation and
42intimidation. While we recognise that ideas might be conflicting and debates may get heated, and
43though we see the freedom of expression as an undeniable right, we reject all attacks on
44individuals.

45Point of contact

46The points of contact (PoC) for complaints at LYMEC Congresses are the chairs, at any other

47event including online activities the PoC is the facilitator in cooperation with the Secretary
48General, or if the Secretary General is involved/concerned the President and/or Vice President.

49Procedures

50In the case of witnessing or having received a report of any written, non-verbal or verbal violent

51or discriminatory behaviour, conduct or discourse, the chair or facilitator of the meeting is
52required, on their best judgment, to, in successive order and depending on severity of the action:

  1. 1.
    53Remind participants of their obligation to act in accordance with the code of conduct;
  2. 2.
    54Engage in a one to one chat with the offender to make sure that there is an
    55understanding of the reason of the inappropriate action;
  3. 3.
    56Engage with the offender to explain and ask for an apology and/or retraction of the action;
  4. 4.
    57Suspend the session and/or ask the offender to leave from the remainder of the meeting
    58or event.

59In case the chair or facilitator was also the person receiving the original complaint, the decision

60should when possible not be taken alone.

61We all have an obligation to uphold the ethical standards of LYMEC. If you observe behaviour

62that concerns you, or that may represent a violation of this Code of Conduct, please raise the
63issue promptly, provided you feel comfortable doing so. That will allow LYMEC an opportunity to
64deal with the issue and correct it, ideally before it becomes a violation of law or a risk to health or
65security.

66Any case of breach of the Code of Conduct may be referred to the Committee of Discipline and

67Arbitrage but only on initiative by the Bureau, a member organisation or an individual member in
68accordance with LYMEC Statutes 29(5).

69Privacy

70In order to protect the privacy of the concerned persons, all persons involved in a mediation

71process are bound to silence[2] and discretion about any facts they come to know during the
72mediation process. The point of contact shall not disclose the identities of the parties concerned
73without prior consent. Any written material about the incident that contains personal information
74should not be stored longer than the purpose and time of solving the issue of the case requires. If
75the Committee of Discipline and Arbitrage issue a report it must be written in a way so that no
76persons can be identified from it.

77Representing LYMEC

78The persons representing LYMEC externally are the members of the Bureau and the Secretary

79General, and in the case of IFLRY General Assemblies, the LYMEC Representative to the IFLRY
80Bureau. In certain cases the Bureau may appoint someone else to represent LYMEC, but this is
81always subject to prior written agreement. Members of Member organisations or LYMEC
82Individual Members may not speak on behalf of LYMEC unless officially appointed by the Bureau
83to do so.

84Elected officials and staff members must refrain from taking positions on behalf of LYMEC if not

85previously decided on by the Bureau and supported by official policy. LYMEC officials shall not
86intervene in Member Organisations, or their mother parties, internal affairs such as by making
87endorsements. Bureau members and the Secretary General should keep in mind that their
88actions can be seen as taken on behalf of LYMEC, and should always consult the Bureau if in
89doubt of what they can and may say or do.

90 

91 

92[1] Setting age-limits to LYMEC events shall not be seen as age-discrimination if it is done for

93compelling reasons such as insurance policy.

94 

95 

96[2] except if any legal procedure requires it or for the safety of the individual

97 

98 


Attention: This is a preview! The official text is printed in the proposal book for Spring Congress 05. - 07. April 2019.